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EPF REGISTRATION

Employees Provident Fund is the main scheme under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. The scheme is managed under the aegis of Employees' Provident Fund Organisation (EPFO). It is a benefit provided to the employees at the time of their retirement.

APPLICABILITY OF PROVISIONS OF EPF

It covers every establishment in which 20 or more persons are employed and certain organisations are covered, subject to certain conditions and exemptions even if they employ less than 20 persons each.

Central Government may also bring any establishment which employs less than 20 employees under the purview of EPF Act after serving not less than 2 months notice for compulsory registration. Central PF Commissioner may apply the provisions of the Act to any establishment where the employer and majority of the employees agree that the provisions of this Act shall be applicable to them. Smaller establishments which do not have prescribed minimum strength can voluntarily register themselves and all employees will be eligible for PF and responsibility of deduction and payment lies with the employer.

Co-operative societies are expected to register their employee strength goes up to 50 or more. Registered companies continue to follow the rules and regulations of the Act even when their total work strength is below the minimum specified number.

As per the EPF Rules, an employee whose pay is more than Rs.15,000/- per month at the time of joining is not eligible and is called non-eligible employee. Employees drawing less than Rs.15,000/- per month have to mandatorily become members of EPF. However an employee who is drawing pay above prescribed limit can become a member with the permission of Assistant PF Commissioner, if he and his employer agree.



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RATE OF CONTRIBUTION

Rate of PF contribution is 12% which should be divided equally between the employer and the employee. While employees contribute 12% of the basic pay to EPF, the employer contributes 8.33% towards the employee’s pension scheme and 3.67% to the EPF itself. Additionally, employers also pay 0.5% towards EDLI, 0.65% as EPF administrative charges and 0.01% as EDLI handling fee. If the establishment has employed less than 20 employees, PF deduction rate will be 10%.

DOCUMENTS REQUIRED FOR EPF REGISTRATION

Proprietorship Partnership Firm LLP/Company Trust/Society Employees
1. Name of the applicant 1. Partnership deed 1. Certificate of incorporation 1. Certificate of Registration 1. Name
2. PAN Card 2. Registration Certificate 2. Address proof of registered office 2. PAN card 2. Father’s Name
3. Address Proof of office 3. Address proof of all partners 3. ID proof of all Directors 3. Address proof of President /Managing Trustee and other members 3. Date of birth
4. Address proof of residence 4. ID proof of all partners 4. Address proof of all directors 4. MOA and Bye-laws 4. Date of joining
5. Phone number 5. Monthly strength of employees from date of set up 5. DSC of Managing Director 5. Current list of employees with their details 5. Name of nominee
6. Monthly strength of employees from date of set up 6. Current list of employees with their details 6. MOA, AOA 6. Copy of first sale bill/job work bill and first purchase bill 6. ID proof
7. Current list of employees with their details 7. Copy of first sale bill/job work bill and first purchase bill 7. Monthly strength of employees from date of set up 7. PAN Card
8. Copy of first sale bill/job work bill and first purchase bill 8. Current list of employees with their details 8. Bank account number with IFSC
9. Copy of first sale bill/job work bill and first purchase bill

FREQUENTLY ASKED QUESTIONS (FAQs)